Selling a Gift Card

DataTrak provides inventory items you can use when selling gift cards. You can select an inventory item with a pre-set value of $10.00, $20.00, $50.00, or $100.00, or you can select an item with no pre-set limit and then add a gift card amount.

To sell a gift card

  1. In Point of Sale, select the Management category or click Search to find the inventory item.

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  1. Select a gift card item.

For example, to sell a gift card with a pre-set value of $50.00, select Gift Card $50.00.

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  1. In the Gift Card - Purchase/Add Value dialog box, enter the gift card number:
  • If you scan the gift card using a barcode scanner, DataTrak automatically triggers the Lookup balance transaction to the vendor.
  • If you must type in the gift card number, for example from a magnetic stripe card, you must type in the number and then click Lookup to trigger the balance transaction to the vendor.
  1. When the lookup is complete, the card balance is displayed in the dialog box.
  • For a new inactivated card, the balance field displays $0.00.

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  • If the card is deactivated, the CARD DEACTIVATED message appears.

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  • If the card is expired, the CARD EXPIRED message appears.

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  • If no card is entered or swiped and you click OK, the following error message will appear: Scan or type a gift card number and perform lookup before adding value to a card.

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  1. For the Add Value Amount
  • If you selected a gift card with a pre-set value, you cannot change this field.
  • If you selected a gift card with no pre-set value you can enter the gift card amount.

DataTrak validates the amount you enter with the minimum and maximum amounts that your club set with Valutec.

  1. Click Add Value.

The transaction is sent to the Valutec. If any errors are received from the vendor during the transmission of this transaction, you will be directed to the Gift Card Transactions page to review the error and retry the transaction providing you have the appropriate security roles.

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  1. Click Total to select the payment method.

You cannot use Club Account to pay for a gift card.

  1. Click Finish to complete the sale.